NAV GDPR Tools In Action (@NAV 2018 CU4)
I have published several posts on the GDPR, we are currently implementing it from several customers, many people still ask me for information on the subject. I have already talked about what to do for the old versions of NAV (which are no longer under maintenance)
But yesterday … the CU4 of NAV 2018 was released (and the other CUs for NAV 2015. 2016, 2017) which includes the TOOLS useful for GDPR. The technical\application modifications have been introduced since CU3, from the CU4 onwards all the necessary tools will be inserted.
PS: Soon my article relational to the GDPR Topic will be published on NAVUG Magazine (article prepared before the CU4 of NAV 2018, therefore generic)
In this post (as promised yesterday in the post on the publication of the CU4 of NAV 2018) i will explain what has been done in CU 4 and how the GDPR tools work.
NAV 2018 CU4 GDPR Tools
If you set this profile you can access to “Data Privacy” menu
PROFILE -> Administration & Security
DATA CLASSIFICATIONS -> Data Classification Worksheet
From this it is possible to classify sensitive data (as described in the GDPR Whitepaper issued by Microsoft), field by field for standard and other custom tables.
It is also possible to set the sensitivity of the data in a massive way, Microsoft has set a standard (base) classification that must be verified and validated.
Set Data Privacy on Customer Table
SETUP DATA CLASSIFICATION (WIZARD)
It is possible to export and import from Excel, importing from Excel is useful if you have made a map of the data required for processing (sensible and personal date types).
WIZARD IN ACTION!
Choose the right option!
SAVE TO EXCEL
DATA PRIVACY UTILITY
With this button you can execute two functions:
Export data of the subject
Creation of a configuration package (yes, Microsoft has decided to use the old package introduced in NAV 2013 to export import data and manage the cancellation of data…)
Creation of a configuration Package for “Employee” table
SENSIBLE DATA DECTIONFILTEREXPORT
Now you can export sensitive data detected in the system using this Wizard, you can filter what you need.
TYPE OF DATA
- Company Confidential
FILTER ON DATA SENSIVITY: “ONLY SENSITIVE DATA” in this case
You can extract data in Preview Mode before exporting it, you can check it before exporting it to Excel
EXPORTING TO EXCEL FUNCTION
After exporting to Excel the system logs what has been done (AUDIT & LOGGING FEATURE)
CREATION OF NEW CONFIGURATION PACKAGE
it is possible to create a new configuration package from this wizard
..THIS IS A PACKAGE WITH SENSITIVE DATE
Should I encrypt it? NO, it’s not clear, it’s already in binary code.
DATA PRIVACY ACTIVITY LOG
Each activity is tracked and written in the log (as required by the GDPR)
CHANGE LOG ENTRY
You can activate use the old Change Log Entry to track changes to the data (function existing from the first versions of NAV). Take a look at my old post if you do not use it.
My Post about “Track activities Change” in NAV https://robertostefanettinavblog.com/2015/06/09/nav-2015-tracking-sessions-users-activity-change-log/